THE CHALLENGE: CREATING ACCURATE DOCUMENT SUMMARIES

Imagine creating document summaries that provided accurate descriptions; alerting readers to the information included.

Most writers of large business documents include a summary section, page, or paragraph. The challenge is that even with these summaries, the real subject of the document is clouded by the writer’s own world view – he or she is “selling” the document in the summary. Very long documents are more problematic: rarely is there a section-by-section summary, and ultimately the entire document has to be reviewed even if it’s not clear that the document is germane.

THE SOLUTION: CONTENT ANALYST

Content analyst reads and understands the information passed through our engine. Creating a summary, either in a few paragraphs or section by section is based on the overriding concepts and context of the information presented rather than a random collection of frequently repeated terms.

Solutions in Action:
Boiling the ocean, or how not to overwhelm grants reviewers
Granting academic funding is never easy: there are many worthy projects, but when your chief benefactor (the U.S. Government) has specific stipulations about how to spend the tax payers' dollars, the task of understanding thousands of grant requests becomes Herculean.

Life before Content Analyst
Our client is a major funding institution, and doles out money to underwrite thousands of projects every year. They employ an army of outside experts – often, retired luminaries in their own fields – to evaluate the requests. Retirement frequently is a misnomer for these industry pundits – they have an even larger workload post-retirement – and few have the bandwidth to review more than a handful of proposals.

The challenge is do you bet that the introductory paragraph catches the meat of the proposal – and do you run the risk of funding the same thing in two different corners? Or do you inundate your outside reviewers with inappropriate requests (resulting in a troubling 15+% resignation rate among reviewers – did we mention you’re having trouble finding new expert reviewers)? Or do you hire an inside army of pre-review reviewers? Further complicating the issue is that the fund retains development rights for those best and brightest ideas.

Implementing Content Analyst
Content Analyst easily digests each proposal, reads it, and creates a summarization based on context. The resultant documents are then forwarded to the outside reviewers – and only the most pertinent get reviewed.

Life after Content Analyst
Life in the funding world is much better now. The review process time has been cut in half, reviewers like the summaries, and the worry about over-funding a market initiative is a thing of the past. Better still, you’re able to take in an even larger volume of proposals.